Privacy notice

This notice explains how this secure document portal handles personal information about the people invited to access confidential materials. The organisation that invited you is responsible for the information held here. If you have any questions, please contact the organisation that invited you.

What we collect

We collect your name and the organisation you represent. We may hold an email address if one was provided when your access was set up. We also record access activity, which includes the documents you open, the dates and times of that activity, and the network (IP) address used to reach the portal.

Why we collect it

We use this information to administer secure access to confidential materials, to confirm that each recipient sees only what they are permitted to see, and to produce an access log. The access log lets the organisation account for who has viewed which materials, which is a normal part of sharing confidential information responsibly.

Lawful basis

Where data-protection law applies, we rely on our legitimate interest in sharing confidential materials securely and keeping a reliable record of access, and on the performance of the arrangement under which those materials are shared with you.

How long we keep it

We keep personal information only for as long as it is needed for the purposes above, after which access records and recipient details are removed. The exact retention period is set by the organisation that invited you; please contact them for the specifics that apply to you.

Your rights

You may ask to see the personal information held about you, to have it corrected if it is wrong, and to have it erased. To make any of these requests, contact the organisation that invited you and they will action it.

Contact

For any question about this notice or about the information held about you, please contact the organisation that invited you to this space.